The BCF-UAW contract requires Barnard College to create an Adjunct Professional Development Fund to be administered by the union. In 2018-2019 the Fund amount is $26,250. Here is the application form:
Who is eligible?
Post-probationary adjunct faculty, i.e., part-time Barnard faculty with at least four semesters of teaching.
How much can I request?
In Fall 2018 we are pre-approving payments up to $1500 per faculty member (up to $15,000 total). Our intention is to make sure the fund is not depleted for those who teach only in Spring 2019. You may, however, request more than $1500 on this application, and if there is money left in the fund at the end of the academic year, we may be able to further reimburse you.
Is there a deadline?
No, we approve applications on a rolling basis until the semester’s or year’s allocation is depleted.
What is the approval process?
The BCF-UAW bargaining unit chair will process applications as received, confirming faculty eligibility and conformity of the request to the contract language. If there are questions, you may be asked to provide further information about your expenses.
How will I be paid?
Typically the fund will reimburse you for pre-approved expenses after you have provided receipts or other appropriate documentation. However, we will consider all requests for qualified expenses incurred between July 1, 2018 and June 30, 2019.
What is the reimbursement process?
Faculty seeking reimbursement should work with their department assistant or administrator, who will assist in attaching original receipts (emailed/online receipts that are printed are considered original) and a copy of the approval email from BCF-UAW to a check request form. Faculty will typically be paid within 10 business days of when Finance receives the form. Please note that Finance requires itemized receipts for meals and transportation; they do not reimburse a general per diem. Travel reimbursement policies are here.
What if I need to pay a third party?
Finance cannot reimburse faculty for a payment made to a private individual, but they can pay the private individual directly upon receipt of an invoice. If faculty want to use the Fund to hire an individual for services, contact Eileen Di Benedetto (edibened [at] barnard.edu) before hiring the person. She will assess if or what type of written contract is required. See examples here.
What if I encounter difficulties in having approved expenses reimbursed?
Contact the BCF-UAW Union Representative at bcfuaw [at] gmail.com. They will facilitate the process.